About This Book

This book explains how to use the eStaffing Adjunct Faculty System at Austin Community College. The material in this book is organized by type of user: Adjunct Faculty Member, Task Force Chair and Program Coordinator, Dean, and Vice-President. The material you need to use the eStaffing system is found in the chapter for your user type.

Who Should Use This Book

This book is for Austin Community College (ACC) adjunct faculty and personnel involved in making teaching assignments at ACC.

Typographic Conventions

This document uses boldface sans serif type to emphasize the names of interface elements, such as windows, dialog boxes, URLs, and buttons, as in Add button, Configuration dialog box,

The names of keys appear in a SMALL CAPS font, as in Press ENTER.

Days of the week appear in tables on a number of pages. In order to conserve space, days are abbreviated with a single letter. Since both Tuesday and Thursday begin with a T, Thursday is abbreviated as H. Since both Saturday and Sunday begin with S, Sunday is abbreviated as U.

XXX stands for a variable. Some screens include the name of a department, and some entries include a course name, section number, or some other variable detail. In the text, these variables are written as XXX, for example, the Assignment Module for XXX Department page, where XXX could be the name of any department.

Underlined blue text indicates a link. If a link is not underlined, it will not work. Except for examples, in the online version of this book, if you click on an underlined blue link (a cross-reference, table of contents entry, or index page number) it will take you to the information it describes. (The illustration in this paragraph isn't a real working link.)

Virtually every element in the interface is listed in the Index so if you're unsure of how to do something, go to the index and look for it there.

The top of each page in the print version of this book indicates the chapter name on the inside edge and the major section name on the outside edge. Each major section in the body of the book is named for the menu item it describes.

Overview of the eStaffing Process

The eStaffing System allows ACC to solicit the teaching preferences of individual adjunct faculty members in a systematic way and use that information in making teaching assignments. Adjunct faculty members record their preferences for campuses, terms, days of the week, times of day, and sections. When class assignments are made, individual preferences can be taken into account. The process works as follows, on a term-by-term basis:

  1. The Task Force Chair or Program Coordinator for each discipline sets up the eligibility list for all faculty members who will be teaching in their discipline. Deans must approve these lists before courses can be assigned.
  2. Each adjunct faculty member enters their teaching preferences, including campuses, days of the week, hours of the day, and preferred sections, for an upcoming term for each discipline in which they teach.
  3. The Task Force Chair or Program Coordinator gets a list of the courses and sections to be assigned for the upcoming term.
  4. The Task Force Chair or Program Coordinator also receives the preferences of every adjunct faculty member in that discipline who has entered preferences by the preferences deadline for the term being assigned.
  5. The Task Force Chair or Program Coordinator works through the list of courses, assigning sections to instructors in randomized order, taking into account the entered preferences. There is no guarantee that you will get all of your preferences, but entering your preferences improves the likelihood that you will. You do not have to express any preferences if you do not want to, but this system allows your preferences to be taken into account when teaching assignments are made.
  6. The assignments are presented to each faculty member by discipline (some faculty teach in more than one discipline). You accept or decline the assignments for that discipline.

    Some disciplines operate on an Block basis, which requires you to accept or decline all of the sections offered as a unit. Other disciplines operate on a Single Section basis, allowing you to accept or decline individual section assignments. Your Time Line indicates which mode a discipline operates on under the heading Assignment Refuse/Accept Mode. See Time Line and Show Assignments for details.

    Note: In a discipline which requires Block acceptance or declination, if you want to have your assignments adjusted, contact the Task Force Chair or Program Coordinator who assigns courses for that discipline about making adjustments in the assignments before accepting or refusing them.

  7. Once all adjustments have been made, the teaching assignments are forwarded to the appropriate Dean for approval, and assignments are finalized.

Getting Help

If you have a question you can't find an answer to in this book, call the Help Desk at 223-HELP (223-4357).

Note: The pages have navigation from screen to screen built in, so you should generally avoid using your browser's Back and Forward buttons. If you do use one of those buttons to move from one screen to another, click on the Refresh button to make sure that your data is current.

Data in this Book

The examples in this book were created using the Test version of the eStaffing system; the data, including names and dates, is made up; it is not intended to be realistic.