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1 Adjunct Faculty Preferences


To enter your teaching preferences, follow the instructions in this chapter.

Prerequisites

To enter your preferences, you must have:

If you have an ACC email login, use it; if you don't have an ACC email User ID, you should have an eStaffing User ID. If you don't have an eStaffing User ID either, contact your Task Force Chair or Program Coordinator to get one.

The computer must have a browser, either Internet Explorer 4.0 or later or Netscape Navigator 4.5 or later.

Logging In

  1. Start your browser.

    Note: You should avoid using the Back and Forward buttons on your browser. If you do use the browser buttons to move from one screen to another, click on the Refresh button to make sure that your data is current.

  2. Click on the browser's File menu, select Open, type www3.austin.cc.tx.us/afs/ in the Open dialog box, and click on OK.

    If your department provides you with another address to use or a button to click from another Web page, use that instead.



  1. A Login page appears.


  1. Type your ACC email User ID in the User ID box.

    Note: If you don't have an ACC email User ID, use your ACC eStaffing User ID. If you don't have an eStaffing User ID either, contact your Task Force Chair or Program Coordinator to get one.

  2. Type your Password in the Password box, and click on Login (or press the Enter key).

    Remember that User IDs and passwords are case-sensitive.

    • If you have forgotten your password, type your ACC User ID in the first box and click on Send My Password. This will email your password to the email address listed for you in the system, which you can then retrieve from your email.
    • If you're having trouble with your login or password, click on Contact the Help Desk.
    • If you don't have an ACC email account, you may request one by calling the Help Desk at 223-HELP.

    If either your User ID or your Password is incorrect, you will receive an error message (Password does not match the login provided. or Login does not exist.), and you must re-enter your User ID and Password.

    Once you have logged in, if there is no activity for 20 minutes, you will be logged out, and when you go to perform the next action, you will be taken back to the Login page. To log out, close your browser.

    Note: There may be a Logout menu item at the end of your menu bar. To preserve the privacy of your preference data, log out by closing your browser instead of using Logout. If you use Logout, you will be logged out, but your browser will remain open and you will be returned to the Login screen.

  3. The Faculty Menu page opens with the Time Line menu item selected. Time Line is discussed starting on Time Line.

    Notice that on each page (except the Login page) a page name and a term appear near the top. Use this information to keep track of where you are in the system and which term's data you are working with.



The Faculty Menu Page

The Faculty Menu page has a menu bar with a series of menu items which allow you to review, verify, enter, or edit information about you, your preferences, your teaching eligibility, and your teaching assignments.

The items on this menu may vary somewhat from term to term, depending on whether the term you choose is open for entering preferences, whether class assignments have been made, and so forth. The menu shown above is typical for a term which is open for entering preferences.

To select a menu item, click on it.

MyInfo

The MyInfo page has basic information about you, such as your name, email address, login name, login level (the type of account you have), and a password-change function. To review or edit that information, follow the instructions below.

  1. To review the information in the system about your name, address, etc., click on MyInfo in the menu bar.
  2. The Faculty Information page opens.


  1. You should review the information on this page for errors. ACC uses the address listed on this page for mailing purposes, so it is essential that you keep it up to date.
    • If anything in the top part of the page needs to be changed (name, address, Social Security Number, or phone number fields), report the correction on the ACC intranet to the ACC Human Resources Department at www.austin.cc.tx.us/emp_info/login.asp.
    • If anything in the bottom part of the page needs to be changed (email address, domain, office, check distribution center, status, TRS status, or HR status), report the correction to your Dean's office.
  2. To change your password, click on Change Password.

    Note: Change Password only works for those eStaffing users who do not have ACC email accounts and therefore have eStaffing-only User IDs and passwords. If you have an ACC email account, your email User ID and password are also your eStaffing User ID and password, and the eStaffing Change Password function will not change your password. To change your ACC email password, contact the Help Desk.

  3. The Change Login Password page opens.


  1. Type your old password in the first box, your new password in the second and third boxes, and click on Change Password.

Term

Information in the system is organized on a term-by-term basis, since scheduling is done that way. There is a default term, usually the term you are entering preferences for. If the term shown is the one you want, you don't have to select a term.

If you want to view or edit data from some term other than the one currently selected, select it here.

  1. To select a term to work on, click on Term in the menu bar.
  2. The Select Term page opens.


  1. Click on the term you want and then click on Select Term.
  2. The Faculty Menu page opens with that term selected. The contents of the menu may vary, depending on which term you select, because you may have different options depending on where in the section assignment process that term is.


Campus Prefs

Campus Preferences allows you to select the campuses you prefer to teach at. You may enter up to five choices. Campus preferences for a given discipline must be entered by the Campus, Term & Day/Time Preferences Entry Deadline listed in your Timeline. See Time Line.

There are several groups of campuses, such as ACC, North Austin, and South Austin, which you may select if all of the campuses in the group are acceptable. The campuses in each group are listed under Additional Information.

  1. To enter or review campus preferences for this term, click on Campus Prefs in the menu bar.
  2. The Campus Preferences page opens. On this page, you may select and prioritize up to five campuses at which you prefer to teach.

    If you check the Limit my courses to these campuses only box, your preferences will be taken as absolute choices. ("I will teach at only these campuses.") If you do not check this box, they will be taken as simple preferences. ("I'd like to teach here, but will teach elsewhere if necessary.")



  1. Click the box marked Limit my courses to these campuses only if you want to limit your preferred sections to your preferred campuses.
  2. To choose a campus, click on the down arrow () for the priority you want this choice to have (first, second, etc.). A scrollable drop-down menu opens.


  1. Scroll to the desired campus and click on it.

    Note: ACC Campuses, North Austin, South Austin, and All Campuses are multi-campus lists whose contents are listed at the bottom of the page. Picking one of these will include every campus in its list.

  2. Choose additional campuses for additional priorities, up to a maximum of five.
  3. Once you are satisfied with the campus priority order you have chosen, click Save to save your data.

    Note: If you do not click Save, the campus preference information you have entered since your last save will be lost.

  4. When you save your campus preferences, if your new preferences conflict with any previously specified preferred sections (see Section Prefs), the conflicts will be listed at the top of the page.

To resolve the conflicts you must change either the conflicting campus preferences or eliminate the conflicting section preferences.

Term Prefs

Term Preferences allows you to specify your overall teaching preferences for the term, such as the maximum number of sections and maximum LEH, whether you'd be willing to teach overloads beyond your maximum LEH, general preference comments and information, the sessions you are willing to teach, and information on times you may be unavailable in the term. Term preferences for a given discipline must be entered by the Campus, Term & Day/Time Preferences Entry Deadline listed in your Timeline. See Time Line.

  1. To enter or review term preferences, click on Term Prefs in the menu bar.
  2. The Term Preferences page opens.


  1. Specify the following information:
    • Maximum number of sections you are willing to teach this term
    • Maximum number of lecture equivalent hours you are willing to teach
    • Overloads—Whether you are willing to accept teaching assignments beyond your maximum regular LEH
    • Comments—Any additional information you wish to supply which is relevant to your teaching preferences for the term
    • Whether you are willing to teach All Sessions or there are dates when you will be unavailable to teach.
    • Dates you will be unavailable to teach, if any.

      Note: If you select Exclude Dates Shown Below, you will not be assigned sections meeting during the times you specify in Add dates of unavailability. If you select All Sessions instead, the Add dates of unavailability information will be ignored.

  2. When you are satisfied with your term preferences, click on Save to save your data.

    Note: If you do not click Save, the term preference information you have entered since the last time you saved will be lost.

  3. If your new Term Preferences conflict with any previously specified preferred sections (see Section Prefs), the conflicts will be listed at the top of the page.

To resolve the conflicts you must change either the conflicting term preferences or eliminate conflicting section preferences.

Day/Time Prefs

Day and Time Preferences allow you to indicate the days and times you are not available to teach. Day/Time preferences for a given discipline must be entered by the Campus, Term & Day/Time Preferences Entry Deadline listed in your Timeline. See Time Line.

  1. To enter or review the days of the week and times of day you are not available to teach, click on Day/Time Prefs in the menu bar.
  2. The Preferred Days of Week and Times page opens.


  1. Click on the checkbox for each time and day of the week you are not available to teach. Check means your are not available; blank means you are. You may need to scroll down or across to reach all days and times.

    Note: To select a time every day or an entire day, you can click on the + button on the left for that time or at the top for that day instead of clicking on individual checkboxes. To deselect a time every day or an entire day, click the appropriate - button.



  1. Once you are satisfied with your day and time preferences, click on Save to save your data.

    Note: If you do not click Save, any day and time preference entries since the last time you saved them will not be saved.

  2. If your new day/time preferences conflict with any previously specified preferred sections (see Section Prefs), the conflicts will be listed at the top of the page.

To resolve the conflicts you must change either the conflicting day/time preferences or eliminate the conflicting section preferences.

Section Prefs

Once you have entered your Campus, Term, and Day/Time preferences, you can select individuals sections as preferred sections and then put them in order from most to least preferred. Section preferences for a given discipline must be entered by the Section Preferences Entry Deadline listed in your Time Line. See Time Line.

Selecting sections as preferred improves your chances of being assigned those sections. There are two parts to this process:

  1. Select and Rank-Order Preferred Sections
  2. Look for Additional Sections

You only need to do the second part if you want to consider more sections than you find in doing the first part.

  1. To view the sections offered in your discipline and see which ones match your eligibility and term, campus, and day/time preferences, click on Section Prefs in the menu bar.
  2. The Department Selector - Section Preferences page opens.

    Note: If your appointment to a department has been suspended, that department will not show up on your Department Selector - Section Preferences page.

  3. Click on the department you want.


  1. The Section Preferences page for the selected department opens.

    The first time you open this page for a given department and term, no sections will be listed.

    Note: If it is past the deadline for entering preferences, you will see an error message, Section preferences can no longer be modified.

Select and Rank-Order Preferred Sections

  1. To see which sections match your term, campus and day/time preferences, click on Show Sections Matching Preferences


  1. The Adjunct Faculty Section Matching Preferences page opens.


  1. To add sections to your list of preferred sections, you must first select them and then add the selected sections.
    • To select a section, click on the Add box for that section.
    • To select all of the listed sections, click on Select All.
    • To select no sections or deselect all the sections you have selected so far, click on Select None.
  2. To add selected sections to your list of preferred sections, click on Add Selected to return to the Section Preferences page.

    Initially the preferred sections will be ranked in the order in which you add them, but you can reorder them on the Section Preferences page.


From this page you can delete and reorder sections to fine-tune your selections.

  1. To delete sections from the preference list, first select and then delete them.
    • To select a section for deletion, click on the Del box for that section.
    • To select all of the listed sections for deletion, click on Select All.
    • To select no sections for deletion or to deselect all the sections you have selected so far, click on Select None.
  2. To delete selected sections from your list of preferred sections, click on Delete Selected to return to the Section Preferences page.
  3. To reorder your preferences, replace the numbers in the appropriate Order boxes with the numbers you prefer and then click on Renumber Sections As Shown.

    Note: If any of your preferred sections become unavailable because the section is cancelled, assigned to someone else, or reserved, the next time you open your section preferences they will be updated with the unavailable sections removed.

Look for Additional Sections

If you would like to add more preferred sections to those selected in Select and Rank-Order Preferred Sections, first look at the list of sections you are eligible to teach. Then adjust Campus, Term, and Day/Time preferences to include the sections you want to add. Once you have broadened your preferences, follow the procedure in Select and Rank-Order Preferred Sections to add sections to your preferred sections list. The following steps walk you through this process.

  1. To see which sections you are eligible to teach, click on Show Sections Matching Eligibility.


  1. The Adjunct Faculty Sections Matching Eligibility page opens.

    Those sections which are already included on your Preferred Sections list have a number in the Pref# column which indicates their current preference order.



  1. Make note of any additional sections you would be willing to teach, and modify your Term, Campus, and Day/Time preferences to include them without excluding any of the preferred sections you want to keep. Then return to Select and Rank-Order Preferred Sections to add them to your list of preferred sections.

Eligibility

Eligibility shows a list of courses which you are eligible to teach. If there are discrepancies between what this page shows and your understanding of the courses you are eligible to teach, contact your Task Force Chair or Program Coordinator to get the problem corrected, as this information is used in making your teaching assignments.

  1. To view the courses you are eligible to teach, click on Eligibility in the menu bar.
  2. The Show Eligible Courses page opens.

This page lists all of the courses in all disciplines which you are eligible to teach.

Hire Priority may be New, Eligible, or Highest Priority, which is assigned by your department.

Telecom Approved indicates whether or not you can teach this section as a telecom course. No entry means that telecom is not approved.

If a section is telecom-based, and you are otherwise eligible to teach the course, but not telecom-approved for it, you are not eligible to teach that section. If you are telecom-approved for the course, you can teach both regular and telecom-based sections of that course.

Status is the status of your eligibility. It may be Pending or Approved. Pending means that you have been recommended by your department as eligible to teach the course, but the recommendation has not yet been approved by your Dean. Approved means that the Dean has approved the recommendation.

If your eligibility status for a course is Pending and you want to select that section in your Section Prefs, contact your Task Force Chair or Program Coordinator.

Show Assignments

Once section assignments have been made, use Show Assignments to open the page which shows you what sections you have been assigned to teach. Assignments for a given discipline must be accepted or refused between the Assignment Refuse/Accept Start Date and the Assignment Refuse/Accept Deadline listed in your Time Line. See Time Line.

After the sections have been assigned, this page summarizes your assignments. If you teach in more than one discipline, you will have a set of assignments for each discipline with separate Accept and Refuse buttons for each discipline.

This page remains empty until assignments are made.

Note: Some disciplines require you to accept their assignments as a block (all of the sections offered or none of them). Other disciplines may allow you to accept or decline individual section assignments. In a discipline which requires block acceptance or declination, if you want to have your assignments adjusted contact the Task Force Chair or Program Coordinator who assigns courses for that discipline about making adjustments in the assignments before accepting or refusing them.

  1. To view section assignments for the term, click on Show Assignments in the menu bar.
  2. The Adjunct Faculty Assignments page opens.

    What your Adjunct Faculty Assignments page looks like depends on whether the discipline uses block acceptance or single section acceptance.

Block Acceptance


Accepted refers to the status of your teaching assignment for that section; it may be Pending, Accepted (with a date entry), or Refused. Once a section assignment has been accepted and the assignment data has been transferred to the Datatel system, its status changes to In Datatel, and changes can no longer be made from the eStaffing system. Once a section is refused, it is not shown on the Assignments page.

  1. Accept or refuse your assignments from each discipline which has offered you assignments by clicking on the appropriate button.
    • To accept the assignments from a discipline, click on the Accept Pending Assignments button directly beneath that discipline's assignments.

      If you accept your assignments, the Accepted status on the page changes from Pending to the current date, and the Accept and Refuse buttons disappear.

    • To refuse the assignments, click on the Refuse Pending Assignments button directly beneath that discipline's assignments.
  2. If you refuse the assignments, the Refuse Adjunct Faculty Assignments page opens.
    • To cancel your refusal, click Cancel. You will return to the Adjunct Faculty Assignments page. (See Block Acceptance.)
    • You can select a Refuse Reason (by clicking on the down arrow () and selecting an item from the list).
    • You can describe your reasons for refusing the assignment offered in the Refuse Desc box.


Single Section Acceptance


Accepted refers to the status of your teaching assignment for that section; it may be Pending, Accepted (with a date entry), or Refused. Once a section assignment has been accepted and the assignment data has been transferred to the Datatel system, its status changes to In Datatel, and changes can no longer be made from the eStaffing system.

  1. Accept or refuse each and every section assignment from each program which has offered you assignments by clicking on the appropriate button for each section.
    • To accept a section assignment, click on the Accept This Assignment button directly beneath that section assignment.

      If you accept a section assignment, the Accepted status for the section changes from Pending to the current date, and the Accept and Refuse buttons disappear.

    • To refuse a section assignment, click on the Refuse This Assignment button directly beneath that section assignment.
  2. The Refuse Adjunct Faculty Assignments page opens.
    • To cancel your refusal, click Cancel. You will return to the Adjunct Faculty Assignments page. (See above.)
    • You can select a Refuse Reason (by clicking on the down arrow () and selecting an item from the list).
    • You can describe your reasons for refusing the assignment offered in the Refuse Desc box.


Time Line

Time Line tells you the eStaffing deadlines and start dates for each discipline, as well as how assignments are accepted or refused. In order for your preferences to be taken into account when assignments are made, you must complete Campus, Term, Day/Time, and Section preferences by the specified deadlines. Once assignments have been offered, you must accept or refuse assignments between the specified Start Date and Deadline, to allow time for the assignments to be made and processed. You accept or refuse assignments on either an Block or a Single Section mode.

  1. To determine what the deadlines and start dates are for your disciplines, click on Time Line.
  2. The Time Line page for the currently-selected term opens.

Each of these dates or modes is discussed in the appropriate section:

Campus Preferences Entry Deadline Campus Prefs
Term Preferences Entry Deadline Term Prefs
Day/Time Preferences Entry Deadline Day/Time Prefs
Section Preferences Entry Deadline Section Prefs
Assignment /Refuse/Accept Start Date, Deadline, and Mode Show Assignments

Logout

There may be a Logout menu item at the end of your menu bar. If there is, to preserve the privacy of your preference data, log out by closing your browser instead.

If you use Logout to log out of the eStaffing systems, you will be logged out but your browser will remain open and you will be returned to the Login screen. (See Logging In.)


 
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