TOC PREV NEXT INDEX



4 Vice-Presidents


The Executive and Associate Vice-Presidents review appointments and eligibility, review overloads, and view reports.

Prerequisites

You must have an Associate or Executive Vice-President's login, and a computer connected either to ACCNet or to the Internet The computer must have a browser, either Internet Explorer 4.0 or later or Netscape Navigator 4.5 or later.

Logging In

  1. Start your browser.

    Note: You should avoid using the Back and Forward buttons on your browser. If you do use the browser buttons to move from one screen to another, click on the Refresh button to make sure that your data is current.

  2. Click on the browser's File menu, select Open, type www3.austin.cc.tx.us/afs/ in the Open dialog box, and click on OK (or press the ENTER key).

    If your department provides you with another address to use or a button to click from another Web page, use that instead.



  1. A Login page appears.


  1. Type your ACC email User ID in the User ID box.

    Note: If you don't have an ACC email User ID, use your ACC eStaffing User ID. If you don't have an eStaffing User ID either, contact the Help Desk at 223-HELP.

  2. Type your Password in the Password box, and click on Login (or press the ENTER key).

    Remember that User IDs and passwords are case-sensitive.

    • If you have forgotten your password, type your ACC User ID in the first box and click on Send My Password. This will email your password to the email address listed for you in the system, which you can then retrieve from your email.
    • If you're having trouble with your login or password, click on Contact the Help Desk.
    • If you don't have an ACC email account, you may request one by calling the Help Desk at 223-HELP.

    Note: If either your User ID or your Password is incorrect, you will receive an error message (Password does not match the login provided. or Login does not exist.), and you must re-enter User ID and Password.

    Once you have logged in, if there is no activity for 20 minutes you will be logged out, and when you go to perform the next action you will be taken back to the Login page. You do not otherwise need to log out; simply close your browser.

    Note: There may be a Logout menu item at the end of your menu bar. To preserve the privacy of your preference data, log out by closing your browser instead of using Logout. If you use Logout, you will be logged out but your browser will remain open and you will be returned to the Login screen.

  3. The Vice-President's Executive Menu page opens.

    Notice that on each page (except the Login page) a page name and a term appear near the top. Use this information to keep track of where you are in the system and which term's data you are working with.



The Vice-President's Executive Menu Page

The Vice-President's Executive Menu page has a menu bar with a series of menu items which allow you to review, verify, enter, or edit information about you, terms, appointments, eligibility, and reports in the departments you oversee.

MyInfo

The MyInfo page has basic information about you, such as your name, email address, login name, login level (the type of account you have), and a password-change function. To review or edit that information, follow the instructions below.

  1. To review the information in the system about your name, address, etc., click on MyInfo in the menu bar.
  2. The Vice-President's Executive Info page opens.

You should review the information on this page for errors.

  1. To update your email address, simply replace the old email address in the Email: box with the new one and click on the Update Email button.
  2. To change your password, click on Change Password.

    Note: Change Password only works for those eStaffing users who do not have ACC email accounts and therefore have eStaffing-only User IDs and passwords. If you have an ACC email account, your email User ID and password are also your eStaffing User ID and password, and the eStaffing Change Password function will not change your password. To change your ACC email password, contact the Help Desk.

  3. The Change Login Password page opens.


  1. Type your old password in the first box, your new password in the second and third boxes, and click on Change Password.

Term

Information in the system is organized on a term-by-term basis, since scheduling is done that way. There is always a default term, which is usually the term you are scheduling. If the term shown is the one you want, you don't have to select a term, but if you want to view or edit data from some other term, you select the term here.

  1. To select a term to work on, click on Term in the menu bar.
  2. The Vice-President's Select Term page opens.


  1. Click on the term you want and then click on Select Term.
  2. The Vice-President's Executive Menu page opens with that term selected.


Associate and Executive Vice-President Page Differences

The Associate and Executive Vice-President use the same pages except for the Department Selector page, where the Executive Vice-President sees more departments. The Executive Vice-President Department Selector page is shown below.



A sample Associate Vice-President Department Selector page is shown below.



In this chapter, we illustrate examples with Associate Vice-President Department Selector pages.

Appointments

Appointments are made on a department basis. They are recommended by Task Force Chairs and Programs Coordinators and approved by their Dean.

The Faculty Appointment Selector page contains summary appointment information for your departments. It allows you to:


  1. To open the Faculty Appointment Selector page, click on Appointments in the menu bar to open the Department Selector page. On this page, you select department you want to work on. Only the departments you are responsible for are displayed.


  1. To select a department, click on its name.
  2. The Vice-President's Faculty Appointment Selector page opens. This page shows all faculty members with pending or approved appointments in this department. The name column lets you see detail for an individual faculty member.


View or Edit Appointment Information

  1. To view or edit a faculty member's appointment information, scroll down, if necessary, and click on the faculty member's name.
  2. The Adjunct Faculty Department Appointment page opens.


  1. From the Adjunct Faculty Department Appointment page, you can review and, if necessary, modify basic departmental appointment data for this faculty member in this department. When you have finished making changes, click on the Update button.

    New to Teach College, New to Teach at ACC, and New Appointment to Department mean exactly what they say: the faculty member is teaching for the first time, for the first time at ACC, or for the first time in this department in the term under discussion.

  2. To suspend an appointment, click on Suspended Appointment. An appointment is suspended if a faculty member is going to be away for a period of time but is expected to return. The faculty member's records remain in the system, but they are not included in section assignment processing until the appointment is reactivated.

    To restore a suspended appointment, click on the check mark by Suspended Appointment to remove it and then click on Update.

    Note: If you do not click on the Update button, or if you click on Cancel, your changes will not be entered.

  3. You can view appointment and LEH information by scrolling down to Related Information.
  4. You can also review this faculty member's appointment history in this department by clicking on Show History to bring up the Previous Faculty Appointments page.


  1. To return to the Adjunct Faculty Department Appointment page, click on the faculty member's name.

Add an ACC Faculty Member to Department Appointments

  1. To add a faculty member who is already a member of the ACC faculty to a department they are not currently a member of, click on Appointments in the menu bar to open the Department Selector page. On this page, you select the department you want to add the faculty member to.


  1. To select a department, click on its name to open the Vice-President's Faculty Appointment Selector page for that department.


  1. Click on Add Existing Faculty to Department Appointments.
  2. The Vice-President's Faculty Finder page opens.

The Faculty Finder page lets you search for an individual faculty member, using one of three methods:


Scroll down if necessary, click on the name you want, and click on Select Faculty Member to add a faculty member to the list.


Scroll down if necessary, click on the name you want, and click on Select Faculty Member to add a faculty member to the list.


Scroll down if necessary, click on the name you want, and click on Select Faculty Member to add a faculty member to the list.

  1. When you have added a faculty member to the list, the Adjunct Faculty Department Appointment page opens.


  1. From the Adjunct Appointment Faculty Appointment page, you can review and, if necessary, modify basic departmental appointment data for this faculty member in this department.
    • You must choose the appropriate Level for the appointment.
    • Several fields default to New status. Whenever a faculty member with New fields is assigned a course section, an email notification is sent to the appropriate Task Force Coordinator or Program Chair to notify them that a new person has been assigned, and that the TFC or PC may want to mentor them or monitor their progress.
    • New to Teach College, New to Teach at ACC, and New Appointment to Department mean exactly what they say: the faculty member is teaching for the first time, for the first time at ACC, or for the first time in this department in the term under discussion.
  2. You can also review this faculty member's appointment history by clicking on Show History to bring up the Previous Faculty Appointments page.


  1. To return to the Adjunct Faculty Appointment page, click on the faculty member's name.
  2. When you have finished making changes, click on the Update button.

    Note: If you do not click on the Update button, or if you click on Cancel, your changes will not be entered.

Add a New Faculty Member

  1. To add a new faculty member who is not currently a member of the ACC faculty to the system, click on Appointments in the menu bar to open the Department Selector page. On this page, you select the department you want to work on.


  1. To select a department, click on its name to open the Vice-President's Faculty Appointment Selector page.


  1. Select Add New Faculty to System to open an empty Edit Faculty Preferences page.


  1. Enter the required information for the new faculty member and click on Save Changes to add the faculty member to the system and open the Adjunct Faculty Department Appointment page.


  1. From the Adjunct Appointment Faculty Appointment page, enter basic appointment data for this faculty member in this department.
    • You must choose the appropriate Level for the appointment.
    • Several fields default to New status.
    • New to Teach College, New to Teach at ACC, and New Appointment to Department mean exactly what they say: the faculty member is teaching for the first time, for the first time at ACC, or for the first time in this department in the term under discussion.

      Whenever a faculty member with New fields is assigned a course section, an email notification is sent to the appropriate Task Force Coordinator or Program Chair to notify them to monitor or mentor the new faculty member.

  2. When you have finished making changes, click on the Update button.

    Note: If you do not click on the Update button, or if you click on Cancel, your changes will not be entered.

Eligibility

Each faculty member who is appointed to a department is eligible to teach some courses in the department and not to teach others, depending on their background and training. Eligibility recommendations are made by Task Force Chairs and Program Coordinators and approved by the appropriate Dean. A faculty member's eligibility is the list of courses which they are eligible to teach.

The Faculty Eligibility page allows you to


  1. To open the Faculty Eligibility page, click on Eligibility in the menu bar to open the Department Selector page.


  1. To select a department, click on its name. The Faculty Eligibility page for that department opens.

This page contains a list of the faculty in the department along with their eligibility and appointment information.

Add a Faculty Member to Eligibility for a Department

  1. To add a Faculty Member to the eligibility list for a department, on the Faculty Eligibility page (see Eligibility) click on Add Faculty to Department Eligibility to open the Faculty Eligibility from Appointment Selector page.

This page lists all the faculty in the department who have pending or approved appointments.

Status is the status of the faculty member's appointment. It may be Pending or Approved. Pending means that it has been recommended but not yet been approved by the Dean. Approved means that the dean has approved the recommendation.

  1. Scroll down, if necessary, and click on the name of the faculty member to open the Faculty Eligibility For Department page. (Status is the status of the faculty member's appointment, as in the previous step.)

    Note: This page is empty until eligibility for courses is assigned.



  1. Add one or more courses to the faculty member's eligibility in this department, as described in View Eligibility Information or Add Courses for Eligible Faculty.

View Eligibility Information or Add Courses for Eligible Faculty

  1. To view or edit an individual faculty member's eligibility information, from the Faculty Eligibility page (see Eligibility), scroll down, if necessary, and click on the faculty member's name.
  2. The Faculty Eligibility page for this faculty member opens.

The Faculty Eligibility page lists all the courses in this department that this faculty member is eligible to teach, as well as a history of revoked eligibility. From this page, you can view basic eligibility information for this faculty member and add eligibility for additional courses.

Note: This page is empty until eligibility for courses is assigned.

Status is the status of the faculty member's appointment. It may be Pending or Approved. Pending means that it has been recommended but the recommendation has not yet been approved by the Dean. Approved means that the dean has approved the recommendation.

  1. To add a course or courses to the faculty member's eligibility in this department, scroll down if necessary in the Add new course(s) to faculty member's eligibility box, and click on the course or courses you want to add (CONTROL-click or SHIFT-click to add more than one at a time).
  2. Click on the down arrow under Hire Priority and click on the appropriate priority (New, Eligible, or Highest).


  1. Click on the Add Courses button. A message acknowledging the addition or explaining why it failed appears below the left end of the menu bar.


  1. To open the Course Eligibility Information page for any course, click on its course number.


  1. Fill in any needed information for that course and click on Save to add the eligibility information to the database.

    Telecom Approved is entered for this course on this screen, if this faculty member is approved to teach this course as a telecom course.

    Note: The Remove Eligibility Requested check box is used by Task Force Chairs and Program Coordinators to recommend that eligibility for a course be removed. It will be checked if that recommendation has been made.

Reports

  1. To view reports, click on Reports in the menu bar to open the Executive Reports page.

    These reports are generated on a routine basis; the generation date and time is specified in the heading.



  1. Click on the report you wish to see.

    Sections without Instructors by Task Force Chair/Program Coordinator is selected this example.

  2. A Department Selector page opens.


  1. Click the department to open its report page.


  1. For the Summary reports, the report page will open directly.

Logout

There may be a Logout menu item at the end of your menu bar. If there is, to preserve the privacy of your preference data, log out by closing your browser instead.

If you use Logout to log out of the eStaffing systems using, you will be logged out but your browser will remain open and you will be returned to the Login screen. (See Logging In.)


 
TOC PREV NEXT INDEX